Job Opening – Event Planner

Event Planner

Owl’s Nest Resort & Golf Club, located in Thornton, New Hampshire, is the state’s only Nicklaus Design golf course. Located on 600 acres, our resort community features 27 luxury rental homes, an on-site restaurant, new Sperry tent event facility, golf & retail shop and activity/fitness center. A dramatic expansion plan is underway to transition the resort to a four-season getaway with a wide array of activities and outdoor pursuits.

JOB SUMMARY:

The Event Planner provides day to day administration and supervision of all aspects of Special Events including social events such as weddings, rehearsal dinners, and proms, and Resort events such as golf tournaments, leagues, stay and play, special dinners. The Event Planner is the primary point of contact for all inquiries on confirmed events. The Event Planner works with all members of the Food & Beverage team to maintain the high quality and standards as determined by the General Manager as well as the financial and labor responsibilities as determined by the CFO and Human Resources. The Event Planner will utilize current and learned skills to increase revenue and guest satisfaction and decrease expenses and waste.

This is a year-round position that will average 30-40+ hours per week during the months of May through October and generally less than 20 hours per week from November through April. Company benefits include Paid Time Off (PTO) and 401k.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Responds to all inquiries promptly.
  • Conducts all meetings with clients.
  • Oversees event execution from start to finish: set up, service and break down.
  • Maintains all BEO’s and prepares BEO packages for meetings.
  • Conducts pre-event meetings with staff to relay information and expectations.
  • Makes suggestions about improvements to Events.
  • Works to develop and implement marketing plans.
  • Provides input for yearly budgeting.
  • Coordinates with vendors during event planning and execution.
  • Creates proposals and billing structures in line with approved formats.
  • Issues invoices and collects deposits and pre-payments according to established and approved schedules and formats.
  • Maintains a current inventory of all necessary small wares, linen, and furniture.
  • Places all necessary rental orders.
  • In accordance with established HR protocols, assists with the recruitment and training of event staff.
  • Maintains professional demeanor and confidentiality.

COMPETENCIES:

  1. Collaboration- Promotes and supports work teams and groups
  2. Reliability- Performs responsibilities dependably and accurately, fulfills promised actions
  3. Responsiveness- Focuses on the member/guest, willingly helps others and provides prompt service
  4. Assurance- Conveys trust and inspires confidence
  5. Empathy- Deals with individuals, appreciates their differences, handles emotions and shows compassion for others
  6. Self Confidence- Recognizes the contributions of others and is conscious of own limits and abilities
  7. Initiative- Begins and follows through energetically with plans and tasks
  8. Communication- Shares information, and listens to what others are saying
  9. Adaptability- Manages change, business processes, projects, time and resources
  10. Decisiveness- Makes decisions and solves problems

KNOWLEDGE, SKILLS AND ABILITIES:

  • Excellent communication skills and phone manner.
  • Associates degree or higher.
  • Utilize appropriate reservation/catering software.
  • Able to multi-task and work under stressful situations.
  • Professionalism when dealing with all staff and guests.
  • Attention to detail a must.
  • Willing to acknowledge areas for growth.
  • Tips trained and certified.

LICENSURE/CERTIFICATIONS REQUIREMENTS:

  • TIPS Certified
  • Valid Driver’s License. Limited in-state travel may be required

WORKING CONDITIONS:

  • This is a hands-on position.
  • Availability on Holidays, Weekends and Nights is required.
  • Climbing stairs, lifting, pushing, carrying, bending, reaching, standing and walking constantly.
  • • Exposure to inclement weather including dust, wind, rain, snow.

How to Apply:

Please send cover letter, résumé, application, and salary requirements to Owl’s Nest Resort & Golf Club, PO Box 1684, Campton, NH 03223 or jobs@owlsnestresort.com. Please put the job title as the subject of your email. No phone calls, please.

LCJ Management, LLC DBA Owl’s Nest Resort & Golf Club provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Owl’s Nest Resort & Golf Club complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Owl’s Nest Resort & Golf Club expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

close